Filing an application for purchase order
File an application for a purchase order quickly and with no unnecessary formalities. Our intuitive tool allows you to easily enter all the necessary data, eliminate errors and improve the whole process. Select the product or service, determine estimated cost and append additional information as a link – all in one place.
- Select a product or service
- Append additional information on the product/service in the form of a link
- Determine the estimated cost of a purchase order
- Save the application automatically as “draft” and resume editing at any time
- Cancel the application or submit it for acceptance
- Edit the application or submit a previously rejected application
- Have full control over the purchase order – track its status and confirm receipt of products/services
Verification and acceptance of the application
Complete control over the purchase process starts with detailed verification. The employee in charge of acceptance can analyse in detail if the purchase order is substantiated and can take a decision on whether it is to be accepted or rejected. If the application needs any adjustments, a comment must be added or a predefined reason for rejection must be selected in order to facilitate communication and eliminate doubts. Every stage is recorded automatically – as a result, the application status can be tracked in real time. A transparent acceptance process allows the company to better control the budget and avoid unnecessary expenditure.
The course of the purchase process
Once the application is accepted, it enters the performance stage and the employee gets full access to all the necessary information. The system allows you to add and edit contractors, to assign a supplier to the order and to append key documents such as quotations or pro forma invoices. Thanks to (SLA) lead time monitoring and automatic reminders every transaction runs smoothly and according to schedule. Purchase order status can also be updated on a regular basis which ensures transparency and full control over the purchase process.
Purchase order tracking and notifications
Gain full transparency of the process at its every stage! eOrder ensures access to the history of changes and actions on the application which means you always know the stage of your purchase order. Automatic e-mail notifications inform you of your purchase order status changes and eliminate the need to track them manually. All applications are available in the Workplace panel which facilitates work organization and control over the process. In addition, the system sends reminders of SLA deadline being exceeded which helps you perform your orders on time.
Integration of modules – effective and smooth data exchange
eOrder can be fully integrated with Ferryt Digital Office modules thus ensuring smooth collaboration with other business processes and effective and seamless data exchange:
- Combining with eInvoice – pass on directly from a purchase order to a settlement
- Integration with eSignature – documents can be signed electronically
Security and access control
eOrder ensures data protection and efficient management of a purchase process. The system can be adjusted to match the organization’s structure by supporting many branches and subsidiaries in a single solution. Flexible configuration makes it possible to efficiently perform purchase orders even if employees are absent, eliminating downtimes and improving the whole process operation.
