Integration with eDeliveries and eSignature modules
Receive and send messages using eDeliveries directly in the application. Monitor the status of official letters on a regular basis, receive automatic notifications of deliveries and download confirmations. All documents are stored in one place which means you no longer need to log into many systems – you can handle you mail from the level of a single, intuitive tool and, thanks to integration with eSignature, you can sign documents electronically thus reducing the time needed to complete formalities.
Intuitive handling of correspondence
Dynamic forms automatically adapt to the type of sender or recipient (individual/organization) ensuring convenient entry of data by displaying only the necessary fields. eOffice also makes it possible to use a database of contractors – as a result senders’ and recipients’ data are completed instantly. The database can be easily expanded with new entities.
Precise filing, classification and the possibility to assign priorities and SLA deadlines enable you to better control the processing of letters. You can also assign special clauses to documents and if a document is designated as e.g. confidential, you can restrict access to it so that is can only be viewed by authorized persons.
Effective management of document circulation
You can easily assign documents to the relevant persons or departments, adding other people (CC) if necessary. You can also access the complete history of actions performed on documents and can use the option of multistage approval before sending. Every time a new letter appears or there are any changes, you receive an e-mail notification from the system.
Easy search, monitoring and archiving
A smart search engine with advanced filtering options makes it possible to immediately find the necessary letters based on keywords, senders, statuses, priorities or other attributes. Personalized filter sets allow major information to be accessed even faster.
You can track the statuses on a regular basis and view a detailed history of document assignment. Thanks to monitoring and reporting you gain full control over the circulation of letters and you can archive them automatically once the process is completed. As a result, your documentation is always structured and available precisely when you need it.
Data control and security
eOffice keeps you assured that your company data are provided with top level protection. The system uses advanced encryption, precise assignment of access rights and regular backup copies thus fulfilling the standards of information security in line with the requirements of contemporary business.
