eInvoice – automation of accounting processes at your company

Automatic recording of invoices

eInvoice automatically records documents and the OCR AI technology analyses their content and completes the relevant fields in the system thus speeding up the process of recording. In order to ensure that data are correct, the system verifies their consistency, identifies potential errors and, if necessary, sends notifications to the seller with a correction request. It also recognizes existing suppliers and automatically completes their data. New vendors can be quickly added to the database. In addition, the mechanism of controlling duplicates prevents the same invoices from being recorded again ensuring their transparency and order in your documentation.

Efficient verification of accounting documents

Every invoice must pass the verification process in which it can be previewed along with associated data. If integrated with the eOrder module, the system automatically identifies invoices related to existing orders or enables them to be assigned manually. At this stage the invoice can be approved or rejected with reason for rejection specified to ensure your organization has full transparency of the process.

Transparent and controlled invoice approval

You have full insight into every invoice thus being able to easily assess if it is in conformity with the order and internal financial procedures. If there are any inconsistencies, you can reject the document and have it verified again. Once approved, an invoice is sent to the accounting department to be processed in line with the procedures in force.

Full control over payments and archiving

Your accounting department has access to invoice details and its status before payment. Once paid, the document is marked as paid and saved in the system. All invoices are archived in the eDocument repository to ensure they can be easily searched for and financial processes can be audited.

Effective management of invoice circulation

eInvoice makes it possible to adapt document circulation to your corporate structure. You can define approval paths on the basis of cost category, assign invoices to specified departments and control access levels for users.

The system notifies document status on a regular basis and reminds you of outstanding tasks in order to reduce the risk of delays. Email notifications improve communication and eliminate delays in payments. Monitoring tools enable the whole process to be monitored, bottlenecks to be identified and costs to be optimized. The possibility to export data facilitates analysis and reporting.

Easy integration with the central e-invoice system (KSeF)

eInvoice can be integrated with other Ferryt Digital Office modules, ERP tools and the central
e-invoice system KSeF. You can thus ensure that invoices can be linked directly to purchase orders, that manual rewriting of data is eliminated and that full compliance with legal e-invoicing requirements is ensured.